HotSpot Management Sales Tax User Agreement

Representation Authorization

I authorize Hotspot to be the primary contact and serve as my representative for the specific purpose of registering, researching, filing sales tax returns and general business dealings with the appropriate tax authorities. This includes obtaining, filing and signing tax forms.

Disclaimer

HotSpot is responsible for timely and accurate filing of all relevant sales, lodging, room, accommodations or related tax returns based on the timely and accurate rental activity information provided by the Customer. HotSpot is not responsible and makes no representation for the accuracy of the rental activity information provided by the Customer. Additionally, if Customer does not report the rental activity by the agreed upon reporting date or does not have sufficient funds available with its financial institution to fund the tax obligation, Hotspot can make no assurance the returns will be filed timely. HotSpot is not responsible for property, use, personal property, tangible personal property or income tax returns.

Responsibilities of Customer

1. Notify HotSpot of any changes in the property status such as change in ownership, or long term versus short-term rental activity, or ceasing rental activity.
2. Report within 10 days after the tax-reporting period all rental income, cleaning fees and other charges for the preceding period. If the rental activity is reported after the 10th, Hotspot is not obligated to file the tax returns by the filing deadline. Receiving the rental activity after the 10th may subject the Customer to additional fees and penalties for late filing.
3. Ensure adequate amounts are available in financial accounts to fund tax and processing fee obligations.
4. Ensure that vacation rental property is properly zoned for short term rentals.

Responsibilities of HotSpot

1. HotSpot will determine all relevant sales or other taxes on rental activity associated with Customers vacation rental property, based on the legal address provided by Customer.
2. Hotspot will ensure registration and licensing with appropriate taxing authorities.
3. HotSpot will calculate, complete and remit all tax returns by the required filing deadline for each tax jurisdiction on behalf of Customer, based on the rental activity provided by the Customer.
4. Hotspot will notify Customer of taxes paid for each period and keep records of all tax filings on Customers behalf.