HotSpot Tax Services | Why HotSpot

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HOTSPOT GUARANTEE
We stand behind our service and guarantee the following:

The tax rates assigned to your property will be complete and accurate
Tax returns will be filed on time
Tax returns will be computed and filed correctly

You take no risk, HotSpot assumes all compliance risk

If there is an error in any of these areas HotSpot will pay any associated penalties, interest, additional tax or other monetary charges for you. No fine print-we guarantee our service!

There is no other solution like HotSpot, we have no competition. The only other sales & lodging tax solution is to handle compliance with these taxes yourself or have a CPA or accountant handle (which can be expensive). Join the thousands of property owners that have chosen HotSpot to handle their sales tax compliance issues--online, simple and automated.

The Following Table Describes How HotSpot Helps Handle Your Taxes, Compared to You Handling the Taxes on Your Own

Required Task	HotSpot Handles Your Taxes	You Handle Your Taxes
Obtain Business/Tax Licenses At least one, usually two business licenses are required for each vacation rental location	HotSpot obtains tax licenses on your behalf HotSpot will mail licenses to you once they are received These licenses are yours to keep and stay with your property whether you use HotSpot or not	Spend time researching the licensing requirements with the state, county and city tax authorities (all three) Download and fill out the necessary forms (hoping you completed them correctly) and mail them to the proper tax authorities.
Determine Your Tax Rate Tax rates may be a combination of state, county and city rates. There may also be special taxing districts. Some areas are taxed only by the state, others only locally, it depends on where your vacation home is located.	Within a week of signing-up HotSpot sends an email notifying you of the exact tax rate applicable to your property Broken down by each tax and tax jurisdiction GUARANTEED to be correct HotSpot keeps you informed of tax rate and rule changes	Spend time researching the correct tax rates at the state, country and city level Is sales tax applicable or is it a separate lodging tax? Is there a special tax district that applies? Is your property within city limits?
Definition of a Short-Term Rental Vacation rental taxes fall under statutes that define short-term rentals (usually defined as transient). The definition of short term rentals is anywhere from 30 days to six months	Along with the email in which you receive tax rates, HotSpot will notify you what is defined as a short term rental for your location Varies from 30 days to six months, depending upon location Some locations have taxes that apply to long-term rentals	Spend time researching the definition of short versus long-term rentals - Read state and local government tax code!
File Periodic Tax Returns and Remit Payment	HotSpot prepares the appropriate tax return forms and remits payment on your behalf HotSpot tracks the frequency of your return filing requirements Our proprietary software automatically reminds you when to login to our secure website and report your rental activity Tax payments and fees are electronically debited from your bank account	Remember to file monthly and/or quarterly tax returns If you forget or file late, tax jurisdictions levy minimum $25 to $50 penalties Complete the forms, or download forms from the internet or call the tax authorities if you did not receive your tax forms Mail tax returns and payment to the tax authorities typically by the 15th, 20th or 31st of each period
Recordkeeping	HotSpot keeps on file copies of all returns filed on your behalf You may login to your personalized and secure HotSpot account and view your account history, bank charges, tax calculations and tax payments 24/7	Make and retain copies of tax returns
Correspondence	HotSpot handles all correspondence with tax authorities on your behalf	Handle letter or phone call inquiries from tax authorities with questions about your compliance matters